Privacy Policy
1. General information
This Privacy Policy explains how THE BEST CHEF sp. z o.o. with its registered office in Kraków, Poland, at Aleja Pokoju 26/1, 31-564 Kraków, entered in the Register of Entrepreneurs of the National Court Register under KRS number 0000739689, NIP 6751653415, REGON 380719739, processes personal data of users of the Website.
The Controller may be contacted by e-mail at: joanna@thebestchefawards.com.
The Controller processes personal data in accordance with applicable law, in particular Regulation (EU) 2016/679, that is the General Data Protection Regulation, hereinafter referred to as the GDPR.
Use of the Website is voluntary. However, providing certain personal data may be necessary to conclude or perform a contract, provide electronic services, sell tickets, process payments, issue accounting documents, respond to enquiries or comply with legal obligations.
2. Categories of personal data
Depending on how the user uses the Website, the Controller may process in particular:
3. Purposes, legal bases and retention periods
The Controller processes personal data for the following purposes:
3.1. Performance of contracts and services
Personal data are processed to conclude and perform contracts, including contracts for the provision of electronic services, ticket sales, order handling, payment processing and customer service.
Legal basis: Article 6(1)(b) GDPR.
Retention period: for the duration of the contract and thereafter for the period necessary to handle claims or comply with legal obligations.
3.2. Responding to enquiries
Personal data provided in correspondence or contact forms are processed to respond to enquiries and maintain communication.
Legal basis: Article 6(1)(f) GDPR, that is the legitimate interest of the Controller consisting in communication with Website users.
Retention period: for the duration of correspondence and thereafter no longer than necessary to protect against potential claims.
3.3. Accounting and tax obligations
Personal data contained in invoices, accounting records and tax documentation are processed to comply with legal obligations imposed on the Controller.
Legal basis: Article 6(1)(c) GDPR.
Retention period: for the period required by applicable accounting and tax regulations.
3.4. Establishment, exercise or defence of legal claims
Personal data may be processed to establish, exercise or defend legal claims.
Legal basis: Article 6(1)(f) GDPR, that is the legitimate interest of the Controller.
Retention period: until expiry of the relevant limitation periods.
3.5. Website operation and security
Technical data may be processed to ensure proper functioning, security, maintenance and development of the Website.
Legal basis: Article 6(1)(f) GDPR, that is the legitimate interest of the Controller in operating and securing the Website.
Retention period: for the period necessary to ensure security and proper functioning of the Website, and thereafter for the limitation period of potential claims.
3.6. Analytics and statistics
Subject to the user’s cookie choices, the Controller may process data for analytical and statistical purposes in order to understand how the Website is used and to improve its functionality.
Legal basis: Article 6(1)(f) GDPR where data are anonymous or aggregated, or Article 6(1)(a) GDPR where consent is required.
Retention period: until the data are no longer useful for analytical purposes or until consent is withdrawn, where processing is based on consent.
3.7. Marketing
The Controller may process personal data for marketing purposes, including sending commercial information, newsletters or event-related updates, provided that the user has given the required consent where such consent is required by law.
Legal basis: Article 6(1)(a) GDPR in the case of consent-based marketing, or Article 6(1)(f) GDPR in the case of the Controller’s own direct marketing, subject always to applicable communication consent requirements.
Retention period: until consent is withdrawn, an objection is raised or the data are no longer necessary for marketing purposes.
4. Marketing communication consents
The Controller sends commercial information by electronic means or uses telecommunications terminal equipment for direct marketing only where legally required consent has been obtained.
The user may withdraw marketing consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before withdrawal.
5. Recipients of personal data
Personal data may be disclosed to the following categories of recipients, only where necessary:
6. Transfers outside the EEA
Personal data may be transferred outside the European Economic Area if the Controller uses providers located in third countries or using infrastructure located outside the EEA.
In such cases, the Controller applies mechanisms required by the GDPR, in particular adequacy decisions of the European Commission, standard contractual clauses or other lawful transfer safeguards.
7. Automated decision-making and profiling
The Controller does not make decisions based solely on automated processing, including profiling, which would produce legal effects concerning the user or similarly significantly affect the user within the meaning of Article 22 GDPR.
The Controller may use limited profiling for marketing or analytical purposes, for example to assess Website activity or adjust marketing content to user interests, provided that this is permitted by law and, where required, based on consent. Such profiling does not affect the possibility of using the Website or concluding contracts with the Controller.
8. Rights of data subjects
Each data subject has the right to:
To exercise the above rights, the user may contact the Controller at: joanna@thebestchefawards.com.
9. Cookies and similar technologies
The Website may use cookies and similar technologies. Cookies are small text files stored on the user’s device or accessed from that device when the user visits the Website.
The Website may use the following categories of cookies:
9.1. Strictly necessary cookies
These cookies are required for the proper functioning of the Website and for providing services requested by the user. They do not require consent.
9.2. Functional cookies
These cookies enable the Website to remember user choices and improve convenience of use. They are used only where permitted by law or based on the user’s consent, where required.
9.3. Analytical cookies
These cookies help the Controller analyse Website traffic and understand how users interact with the Website. They are used only after obtaining the user’s consent, unless applicable law permits their use without consent.
9.4. Marketing and social media cookies
These cookies may be used to present personalised marketing content, measure advertising effectiveness or enable social media functions. They are used only after obtaining the user’s consent.
The user may manage cookie preferences through the cookie banner or settings available on the Website. The user may also change cookie settings in the browser. Withdrawal of consent should be as easy as giving consent.
10. Third-party tools
The Website may use third-party tools, including analytics, marketing, video or social media tools, such as Google, Meta, YouTube or X tools, depending on the Website’s actual configuration.
Such providers may process data as independent controllers or processors, in accordance with their own privacy policies. The exact list of tools should correspond to the tools actually implemented on the Website.
11. Links to external websites
The Website may contain links to external websites. This Privacy Policy applies only to the Website operated by the Controller. The Controller recommends reading the privacy policies of external websites before using them.
12. Changes to this Privacy Policy
The Controller may amend this Privacy Policy in particular where required by changes in law, technology, Website functionalities or data processing practices.
The current version of the Privacy Policy is available on the Website.
THEBESTCHEFPIZZA.COM PRIVACY POLICY
TABLE OF CONTENTS:
| Purpose of data processing | Legal basis for data processing | Period of data storage |
| The performance of the Sales Contract, a contract for the provision of an Electronic Service, other contract or taking actions to the request of the data subject, prior to entering into the above mentioned contracts. | Article 6, par. 1, point b) of the GDPR Regulation (contract performance) – the processing is necessary for the performance of the contract concluded with the data subject or taking actions to the request of the data subject, prior to the entering into the contract. | The data shall be stored for the period necessary for the performance, termination or expiry of a contract entered into in a different manner. |
| Direct marketing | Article 6, par. 1, point f) of the GDPR Regulation (legitimate interest of the controller) – the processing is required for achieving the goals based on the legitimate interest of the Controller which includes upholding interests and strengthening reputation of the Controller and their Website as well as striving for providing Electronic Services and Ticket sale. | The data shall be stored for the period of the legitimate interest of the Controller, however no longer than the period of limitation of claims as regards the data subject under the business activity of the Controller. The period of limitation shall be specified by legal provisions, in particular the Civil Code (the basic period of limitation in the case of claims related to business activity is three years, and for a Sales Contract two years). The Controller may not process the data for the needs of direct marketing in the case of expressing clear objection in this field by the data subject. |
| Marketing | Article 6, par. 1, point a) of the GDPR Regulation (consent) – the data subject expressed the consent to process its personal data for marketing purposes by the Controller | The data are stored until the data subject withdraws the consent to further process their data to that end. |
| Keeping tax books | Article 6, par. 1, point c) of the GDPR Regulation in relation with Article 74 part 2 of the Accounting Act consolidated text of 30 January 2018 (Journal of Laws of 2018 item 395) – the processing is required for the Controller due to their statutory obligations | The data shall be stored for the legally required period, requesting the Controller to store tax books (5 years from the beginning of the year following the financial year to which the data relate). |
| Determining, pursuing or defence of claims on the side of the Controller, or ones that may arise as regards the Controller | Article 6, par. 1, point f) of the GDPR Regulation (legitimate interest of the controller) – the processing is required for the purposes resulting from the legitimate interests of the Controller which includes determining, pursuing or defence of claims on the side of the Controller, or ones that may arise as regards the Controller | The data shall be stored for the period of the legitimate interest of the Controller, however no longer than the period of limitation of claims against the Controller (the basic period of limitation in the case of claims against the Controller amounts to six years). |
| Use of the Website and ensuring its proper functioning | Article 6, par. 1, point f) of the GDPR Regulation (legitimate interest of the controller) – the processing is required for the purposes resulting from the legitimate interests of the Controller which includes operating and maintenance of the Website | The data shall be stored for the period of the legitimate interest of the Controller, however no longer than the period of limitation of claims as regards the data subject under the business activity of the Controller. The period of limitation shall be specified by legal provisions, in particular the Civil Code (the basic period of limitation in the case of claims related to business activity amounts to three years). |
| Preparing statistics and analysing the manner of the data subject conduct on the Website | Article 6, par. 1, point f) of the GDPR Regulation (legitimate interest of the controller) – the processing is required for the purposes resulting from the legitimate interests of the Controller which includes preparing statistics and analysing the manner of the data subject conduct on the Website in order to improve the functioning of the Website and its Electronic Services. | The data shall be stored for the period of the legitimate interest of the Controller, however no longer than the period of limitation of claims as regards the data subject under the business activity of the Controller. The period of limitation shall be specified by legal provisions, in particular the Civil Code (the basic period of limitation in the case of claims related to business activity amounts to three years). |
a. e-payments or card payment service providers – in the case of a Customer who uses the option of e-payment or card payment on the Website, the Controller makes the collected Customer’s personal data available to the selected payment service provider on the Website for the Controller to the extent necessary to perform the payment of the Customer.
b. service providers rendering for the Controller technical, IT or organisational solutions, making it possible for the Controller to conduct a business, inclusive of the Website and Electronic Services provided via it (in particular computer software providers for the Website, e-mail companies and hosting providers as well as software providers for company management and technical aid for the Controller) – the Controller makes the collected personal data of the Service Receiver available to the selected provider operating to their order only in the case and to the extent necessary for attaining a given purpose of data processing in accordance herewith.
c. accounting, legal and counselling services providers rendering for the Controller accounting, legal or counselling services (in particular an accounting agency, law firm or debt collection company) – the Controller makes the collected personal data of the Service Receiver available to the selected provider operating to their order only in the case and to the extent necessary for attaining a given purpose of data processing in accordance herewith.
d. providers of social plugins, scripts and other similar tools implemented on the Website enabling the browser of the Website visitor of the Website to download data from the providers of said plugins and for this purpose making the collected personal data of the visitor available to those providers, including:
With regard to the provider: 1) own (created by the Controller’s Website) and | With regard to the period of their retention on the appliance of the Website’s visitor: 1) session Cookies (stored till the moment of closing of the Website or a browser) and | With regard to the purpose of their usage: 1) strictly necessary Cookies (enabling proper functioning of the Website), 2) functional/preferential Cookies (enabling adjustment of the Website to the visitor’s preferences), 3) analytical and performance Cookies (collecting information on the use of the Website), 4) marketing, advertising or social Cookies (collecting information on the visitor of the Website in order to display personalised advertisements to such a person and for other marketing activities, including those performed on webpages different from the Website, such as social networks) |
3. The Controller may process information contained in Cookies during visiting of the Website for the following particular reasons:
| Purposes of using Cookies on the Website | Saving data from the filled-in forms and polls on the Website (strictly necessary Cookies and/or functional/preferential Cookies) |
| Adjustment of the Website contents to individual preferences of the Service Receiver (e.g. colours, font size, layout) and optimisation of the use of the Website (functional/preferential Cookies) | |
| Keeping anonymous statistics presenting the visitor’s behaviours on the Website (analytical and performance Cookies) | |
| Remarketing, namely evaluating the conduct of visitors of the Website through anonymous analysis of their activities (e.g. repeated visits on particular pages, key words etc.) to create their profile and provide them with adverts matching their interests, also when they visit other websites in the advertising network of Google Ireland Ltd. and Facebook Ireland Ltd. (marketing, advertising and social Cookies) |
4. Checking in the most popular Internet browsers, which Cookie files (including the expiry period of Cookies and their provider) are being sent in a given moment by the Website can be done, as follows:
| In Chrome browser: (1) in the address bar, click the padlock icon on the left, (2) go to the “Cookie files” tab. | In Firefox browser: (1) in the address bar, click the shield icon on the left, (2) go to the “Allowed” or “Blocked” tab, (3) click the “Tracking Cookies between websites”, “Tracing elements of social networks” or “Content with tracing elements” field. | In Internet Explorer browser: (1) Click “Tools” menu, (2) go to the “Internet options” tab, (3) go to the “General” tab, (4) then go to the “Settings” tab, (5) click the “Display files” field. |
| In Opera browser: (1) in the address bar, click the padlock icon on the left, (2) go to the “Cookie files” tab. | In Safari browser: (1) click the “Preferences” menu, (2) go to the “Privacy” tab, (3) click the “Manage website data” button. | Regardless of the browser used, using tools available e.g. at: https://www.cookiemetrix.com/ or: https://www.cookie-checker.com/ |
5. As a standard, most Internet browsers available on the market accept saving Cookies by default. Every person has the possibility to specify the conditions of using Cookies in the browser settings. It means that one may, e.g. partially restrict (e.g. temporarily) or fully disable saving Cookies – in the latter case it may have an impact on some functionalities of the Website.
6. The browser settings concerning Cookies are essential as regards the consent to use Cookies by the Website – in accordance with the law, such consent may also be expressed in the browser settings. Detailed information concerning the change in Cookies settings and their individual removal in the most common browsers is available in the help section of the browser and at the following websites (click the link):
7. The Controller may use Google Analytics, Universal Analytics services on the Website, which are provided by Google Ireland Limited (Gordon House, Barrow Street, Dublin 4, Ireland). These services help the Controller to analyse the frequency of visits on the Website. The data collected are processed in order to generate statistics helpful while administering and analysing traffic on the Website. The data are of collective nature. Using the above services on the Website, the Controller collects such data as the sources and medium of acquiring visitors of the Website and the manner of their conduct on the Website, information concerning their devices and browsers used to visit the website, IP and domain, geographical and demographic data (age, sex) and interests.
8. It is possible to easily block sharing information with Google Analytics as regards the activity on the Website – install to that end an opt-out add-on provided by Google Ireland Ltd. available at: https://tools.google.com/dlpage/gaoptout?hl=pl.
The Website may contain links to other webpages. The Controller encourages that at the time of being transferred to other websites, become familiar with their respective privacy policy. This privacy policy shall apply only to the Website of the Controller.